PrintVis product features

To run your print business successfully you need to keep track of all printing-/production processes, warehousing and invoicing in one solution. PrintVis is built on and powered by Microsoft Dynamics 365 Business Central and is the state-of-the-art administrative solution for the graphic and print industry.

The most recent version of PrintVis is based on Microsoft Dynamics Business Central, and we pay close attention to the latest developments from Microsoft ensuring that our solution supports the latest version of Microsoft Dynamics.


ESTIMATING AND QUOTING

  • Save Valuable Time. The flexible setup makes it easy for the users to estimate jobs, using the various building-blocks, including templates customized
    to your specific needs. Quote requests that require multiple options are easily made with a few clicks.
  • The Use of Templates. When you quote, you can choose to use a standard template which contains all the necessary price items for an estimation. Using a standard template in your quoting allows you to make estimations very quickly and automatically, and with consistency – and nothing will be forgot- ten.
  • Reduce Errors and save Money. Quoting errors can be damaging to your company’s bottom line. Print- Vis reduces errors by asking all the right questions and leading an estimator through all the relevant factors that go into pricing a job correctly.
  • Be competitive and win the orders. PrintVis estimation gives you all the key figures you need – a complete overview of the economic aspects of a job, such as direct cost, total cost, overhead, mark-up and ultimate sales price.

CASE MANAGEMENT

The “Case Management” function is designed to be the daily tool of administration – the “home base” – for all employees involved with the orders. It grants a full view of cases with detailed information on deadlines, delivery dates, customer information, job history, etc.

With “Case Management” you can control and follow the flow of jobs throughout your company, with a full overview of outstanding quotes, confirmed orders and jobs in progress.

PrintVis is built to ensure that every job, at any time, has someone designated as being the “current responsible.” At different stages of a Case it is assigned to different Users on your team – from the Estimator to the Sales- person to the Production Coordinator to the Shop Floor Worker. You will never lose a job and complete data for every order is at your fingertips.

PLANNING AND SCHEDULING

  • Automated or Manual scheduling. Use the build-in functionality to schedule your jobs automatically or semi automatically, as a new order is made. The system generates suggestions for optimal production efficiency – however leaving you in charge to update or even schedule manually.
  • Schedule According to Your Requirements. There are several levels of scheduling within PrintVis. You may base your Production schedule on milestones, you may schedule a bottleneck detailed - or you may schedule to the utmost details of dates, times and production speeds. It is entirely up to you.
  • Graphical Overview. The system contains different graphics presentations, to grant you easy, but thorough information on machine capacities, available man-hours and scheduled production.

PrintVis Product Features

To distribute all information from PrintVis to your production team, and to collect and post JobCosting, use the online real-time Shop Floor module. This will ensure that your production team always has the latest, and updated, production instructions on hand, with all information drawn directly from the database.

The Shop Floor module retrieves data on consumption of goods and time directly from your production site and posts the information to each production order in real-time. This grants you an updated status of every order in your production and your available machine capacity.

INVENTORY & PURCHASING

The ability to accurately forecast inventory requirements is of crucial importance in a business, where the tendency rapidly moves towards decreased inventory, fewer stocked items and avoiding cash flow stagnation with unused warehouse items.

PrintVis grants you a full overview of your purchase requirements for both goods and services based on individual job scheduling. Reliable inventory forecasting helps to keep supplies at optimal levels and saves company capital. Additional inventory management features lead to increased efficiency in the usage of paper, help you to reduce scrap, and allow you to make best use of inventory already in stock.

PrintVis allows you to use centralized purchasing, individual purchasing per job coordinator, or a combination of the two. PrintVis also grants you full control over which items are to be managed by automated purchase suggestions in the system.

Easily generate purchase orders for print and email with the Purchase Wizard, as well as invoices – as complex and highly detailed as you want, with customizable forms functionality in Business Central.

JOB COSTING

PrintVis grants you the full overview and history of each case, comparing the quotation with the actual consumption on the job. Was the quote all right? What was your level of cost? What was the profit contribution?

You can use the information in the system over and over again – so that each time you can react more efficiently and with deeper knowledge of your costs and other factors that affect your bottom line.

INVOICING

The invoicing of jobs is fully integrated into the estimating, the consumption and the job costing. Based on this information you can build the invoice with a single click. Invoices can be built straight from the offered price, the final price for the order, the actual consumption, any billable overtime, additional quantities, etc.

It is even possible to decide different building methods for each product line. This flexibility ensures that the system can meet all demands on invoicing.

FINANCIAL MANAGEMENT

Add fields, tables, and user-specific menus in a few minutes. Set up business rules – for example, payment terms and discounts for individual customers and vendors.

Handle the full range of legal requirements and currency issues inherent in international trade, including euro business.

Analyze by a variety of criteria, such as profit, cost centers, departments, regions, product lines, or any other reporting unit. Use a range of pre-defined reports or your own customized company-specific reports. Present report results on the Web or distribute by e-mail, so managers and employees, network partners, and investors can stay informed about your company’s activities. Integrations

Built on Microsoft Dynamics PrintVis integrates to MS Office, 3rd-party web-to-print solutions, and JDF (Job Definition Format).


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